Providing Fleet Solutions to optimise operations, cut costs, and keep your business moving.
Safety isn’t just about operating within the law – it’s about protecting your drivers, your vehicles, and your bottom line. Ensuring your staff are driving safe vehicles is the best way to reduce accidents and vehicle downtime – both of which cost your business time and money.
That’s where Motia comes in. With advanced Telematics, streamlined Vehicle Safety Checks, and hassle-free Vehicle Maintenance solutions, we help you stay on top of potential risks so your drivers and vehicles can continue to operate on the roads!
Telematics gives you real-time data to spot dangerous driving before it causes accidents. You'll see if drivers are speeding, braking harshly, or taking risky shortcuts, which are all habits that lead to crashes or vehicle damage. Many business owners only find out about dangerous driving after something goes wrong.
Motia Telematics provides live tracking and driver behaviour insights that help prevent accidents before they happen. You can coach drivers on safer habits, avoid crashes, and improve safety all-around for your fleet.
Yes, it is a legal requirement for commercial vehicle drivers to do a daily safety check before driving. This means walking around the vehicle checking tyres, lights, mirrors, and other safety items. These checks must be recorded, especially if problems are found, to prove your business is compliant with the law.
Many businesses handle this with spreadsheets or paper checklists that can easily be forgotten or tampered with. Motia's Vehicle Safety Checks app makes it simple.
Drivers use pre-built checklists for common business vehicles, or you can create your own checklist. You’ll also be reminded if there’s any problems from previous checks that need to be addressed. Everything gets recorded digitally, so you can track what's been checked, when, and by whom.
Commercial vehicles work harder than personal cars and need more frequent servicing to stay safe. Most business vehicles need servicing every 6-12 months or based on mileage, plus annual MOTs and any repairs that come up.
Motia's Vehicle Maintenance solution tracks all service schedules, MOTs, and repairs in one place so nothing gets forgotten. We negotiate competitive rates with local garages, so you don't waste time shopping around for quotes.
Commercial drivers have strict legal limits on how long they can drive without breaks. Generally, drivers can't drive more than 9 hours in a day (extendable to 10 hours twice a week) and must take a 45-minute break after 4.5 hours of driving. Weekly limits are 56 hours, with a maximum of 90 hours over two consecutive weeks.
Breaking these limits not only puts your business at risk of expensive fines, it’s also dangerous for your drivers and other road users.
Motia's Driver’s Hours solution automatically tracks driving time and alerts you when drivers are approaching legal limits. This prevents accidental violations that could cost your business thousands in fines and protects your drivers from fatigue.
Tired drivers have slower reaction times, make poor decisions, and can experience micro-sleeps without realising it. Motia's Guardian system uses in-cab sensors to detect eye closure and distraction events in real-time.
When fatigue or distraction is detected, the system triggers immediate alerts through audible alarms and seat vibrations. The data gets sent to Guardian's 24/7 monitoring center, where analysts verify events and contact a nominated fleet manager within minutes to proactively arrange intervention.
Yes, telematics are worth it no matter the size of your business. Whether you manage a nationwide fleet or you’re making local journeys, telematics ensure you always have sight of your fleet.
Motia Telematics can be accessed via computer or your phone, and you can see if drivers are taking inefficient routes or using more fuel with bad driving habits.
The simplest way to track business mileage is an automated tracking solution like Motia's Mileage Expenses.
If you run a grey fleet, Motia can help you record and differentiate personal and business mileage – no more spreadsheets or guesswork at tax time.
Getting cheaper fuel is one thing, but once you’ve got it, you’ve got to make the most of it!
Our handy Pump Locator mobile app ensures you can find your nearest filling station, so you aren’t taking any unnecessary detours. Certain Fuel Cards such as the Allstar One card prioritise convenience, so they’re accepted at a huge number of filling stations.
Regular vehicle and tyre maintenance, proper route planning, and maintaining a careful speed are all examples of how you can optimise your fuel usage.
Yes, with a fuel card you could save up to 10p per litre of fuel. You’ll also get savings from better control of your fleet costs – including access to fixed weekly prices, automatic HMRC-compliant invoices, and a secure cash-free way for drivers to refuel.
Without an automated system such as Motia’s Mileage Expenses solution, you are at the mercy of costly over-estimations and human error. Financially, this can really add up.
With our Mileage Expenses solution, you can reduce business mileage claims by up to 15%. With automated mileage tracking, different reimbursement structures, and simple differentiation between business and personal mileage, you can rest assured that you aren’t over-spending on mileage claims.
Getting cheaper fuel is one thing, but once you’ve got it, you’ve got to make the most of it!
Our handy Pump Locator mobile app ensures you can find your nearest filling station, so you aren’t taking any unnecessary detours. Certain Fuel Cards such as the Allstar One card prioritise convenience, so they’re accepted at a huge number of filling stations.
Regular vehicle and tyre maintenance, proper route planning, and maintaining a careful speed are all examples of how you can optimise your fuel usage.
Yes! We work with every major fuel brand to offer you competitive fuel prices that can help save your business money.
With some cards you could save up to 10p per litre on petrol or diesel, whilst other cards prioritise convenience, meaning you’re never taking lengthy detours to filling stations.
Driver and vehicle cards must be downloaded frequently to ensure your business is accurately tracking driving hours. Miss these deadlines, and you risk fines and compliance issues.
Our remote tacho download solution allows you to download tacho cards anytime, anywhere.
It depends how you and your drivers pay for fuel – with a fuel card, you don’t need to worry about claiming VAT back, as all fuel purchases are condensed into one HMRC-compliant invoice every billing period.
A fuel card from Motia also gives you access to fixed weekly fuel prices, price notifications, and savings of up to 10p a litre.
The simplest way to track business mileage is an automated tracking solution like Motia's Mileage Expenses.
If you run a grey fleet, Motia can help you record and differentiate personal and business mileage – no more spreadsheets or guesswork at tax time.
For most businesses, yes. If you're managing more than a few vehicles, telematics typically pay for themselves through reduced fuel costs, better route planning, and improved driver behaviour.
Get in touch with Motia and we'll find the best telematics suited to your fleet!
With a fuel card, drivers don’t need to keep receipts or carry around cash. All they need to do is present their fuel card and unique PIN at a filling station, and the transaction will automatically be recorded to your business’ account. No need to consolidate receipts or review reimbursement claims, as all transactions are sent to you on a regular basis as one HMRC-compliant invoice.
Yes! With Motia, you have access to a suite of tools that save time (and money) across your business. Our Mileage Expenses app reduces admin time for you and your drivers by making mileage claims an easy and hassle-free process, saving up to 3 hours of admin time a week.
The easiest, most reliable way to record daily walkaround checks is with Motia’s Vehicle Safety Checks app. Choose from pre-made templates, or create custom checklists for your business vehicles. Drivers only need to download the app and tick off the checklist as they go!
Checks are automatically stored so you have a tamper-proof audit trail if needed, and you can add a photo or note if any defects are found.
A three to five-star HGV rating is safe enough to drive in Greater London (also known as DVS compliant). If your vehicle is rated between one and five, you can apply for a permit on the Transport For London website without the need to submit any further information.
If your vehicle receives a zero, one, or two-star rating, it is not DVS compliant. Steps will have to be taken to ensure that the vehicle is permitted to be driven in Greater London. Otherwise, you will not be granted this compulsory permit.
Get in touch with Motia and we'll help you bring your fleet up to DVS standard.
A DVS Safe System is a series of pieces of hardware that can be fitted to your vehicle after the point of manufacturing. This means they can be installed on any vehicle, regardless of make and model and how it was manufactured.
Get in touch with Motia and our experts can advise you on the best way to bring your fleet up to DVS standard.
If you have HGVs that enter or operate in the Greater London area, they must comply with DVS. City Smart Pro is Motia’s AI-powered solution that cuts installation time in half compared to ultrasonic sensors.
Yes! Our Tacho Smart solution automatically downloads, stores, and manages tachograph data. No more manual downloads or missed deadlines.
Our Vehicle Safety Checks app replaces pen and paper with easy-to-use digital checklists, where drivers can attach photos and notes. Checks are completed and stored online, so you’ll instantly know defects that need attention.
Motia helps businesses track their vehicles to optimise efficiency and reduce downtime. With Telematics and vehicle tracking, you always know when it’s time to service your vehicles, saving them from potential costly repairs in the future.
Plus, you can see your fleet at a glance and dispatch the closest driver if a job comes up.
The Telematics online platform can be accessed from either your phone or a computer, so you never lose sight of your fleet.
Carrying out daily checks to ensure vehicles are safe is the duty of every driver, and the responsibility of every manager. These checks are now easier than ever with Motia’s Vehicle Safety app.
For just £1 per driver per week, Vehicle Safety offers numerous cost-saving advantages and keeps your drivers safe. It reduces admin time, records the time taken to perform checks, creates incident/accident reports, and produces a clear audit trail.
UK law states that all commercial vehicles must be checked daily, inspected regularly, and recorded constantly to ensure they are safe to drive. Vehicle Safety makes it easy to do this and helps you to protect your business and ensure you stay compliant. Support for various motoring organisations is included within the app’s templates, so it’s easy for your fleet to comply!
Vehicle Safety gives drivers a simple, comprehensive range of checklists, covering almost all vehicles and updated safety standards – all from a smartphone app that’s free to download.
Simply select your vehicle from our database by typing in the registration, choose from one of the industry standard checklist templates for the type of vehicle or create your own, and go. Drivers can also add photos and notes for potential issues.
Each vehicle check is uploaded automatically to the Cloud so managers can view them all in one clear and user-friendly dashboard. You can link multiple drivers to one vehicle, or one driver to multiple vehicles. It’s then easy to view, sort, and highlight your checklist data for each vehicle or driver, with a clear prompt to resolve issues so nothing gets missed.
The portal shows all the data you might need, from the length of time taken to complete the checklist to the vehicle’s precise location – including a Google Streetview.
Vehicle Safety includes a large range of checklists that comply with UK law. When performing their checks, drivers will be prompted to check vital elements of the vehicle such as the tyres, bodywork, locks, whether cargo is adequately secured, whether there are any leaks, whether fluid levels are correct, and much more.
If there is anything wrong with the vehicle that could endanger the driver and other road users, you’ll find out quickly using Vehicle Safety. Getting these issues fixed quickly, before they become more serious, is a great way to help your business reduce costs on vehicle maintenance.
Motia’s EV Charge Cards give your drivers access to thousands of public charging stations, while Allstar Homecharge ensures easy at-home charging with direct payments to drivers’ energy suppliers.
Not ready to switch to an EV fleet all at once? Our combined Fuel and EV cards give you the benefits of a traditional fuel card, as well as access to EV charging across the UK.
Say goodbye to reimbursement claims and hello to a greener fleet.
With Motia’s integrated solutions, transitioning to EVs is simple. Our combined fuel and charge cards let you gradually swap out petrol or diesel-powered vehicles, without losing the time-saving benefits of a fuel card.
*In order to comply with HMRC Vehicle Fuel benefit businesses may require a process to identify and reclaim payments for private use.
Allstar Homecharge takes the hassle out of home charging. Businesses pay energy suppliers directly, so there’s no need for manual expense claims.
Motia’s EV Charge Cards are the fastest way to recharge business EVs. Drivers can use thousands of public charge points while they’re on the road, and businesses benefit from simple HMRC-compliant invoicing.
Our offering is more than just a phone system, it is a complete Unified Communications solution, including high end features such as web conferencing, presence, softphones, smartphone clients and more.
All without the cost and management headaches of an ‘old style’ phone system or the limitations of a shared cloud VoIP/PBX service.
We use Fibre to the Premises (FTTP) broadband - a type of internet connectivity where fibre-optic cables are extended directly to individual residences or businesses. With this setup, you get high speeds, reliability, and future-proof infrastructure.
With Dedicated Internet Access (DIA) – or leased lines, you’ll have a dedicated and unlimited internet connection that isn’t shared with anyone else, so you get all performance you pay for.
Our offering is more than just a phone system, it is a complete Unified Communications solution, including high end features such as web conferencing, presence, softphones, smartphone clients and more – without the cost and management headaches of an ‘old style’ phone system or the limitations of a shared cloud VoIP/PBX service.
We use Fibre to the Premises (FTTP) broadband - a type of internet connectivity where fibre-optic cables are extended directly to individual residences or businesses. With this setup, you get high speeds, reliability, and future-proof infrastructure.
With Dedicated Internet Access (DIA) – or leased lines, you’ll have a dedicated and unlimited internet connection that isn’t shared with anyone else, so you get all performance you pay for.
Yes! Motia partners with leading UK networks such as Vodafone, o2, and EE. You’ve get the flexibility to choose a plan that suits your business.
Motia offer a range of Broadband, mobile, and phone systems – all tailored to your specific business needs. Whether you need high-speed internet, flexible mobile tariffs, or a modern phone system, we have you covered.
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Providing Fleet Solutions to optimise operations, cut costs, and keep your business moving.
